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Administrative Specialist

Availability: Open now until a suitable candidate is found.

Monday-Friday; Occasional weekend and/or evening hours may be assigned as needed; full time (but part time may be available), exempt position, flexible schedule available $39,520 - $42,000

Applicants must submit a resume, cover letter, and contact information for three professional references to Applications will be reviewed on May 31, 2022, and will continue until the position is filled.

The following job description includes major responsibilities and expectations. This list is not all-inclusive; the incumbent may be expected to perform job-related duties other than those contained in this list.

Job Summary

The Executive Assistant will work directly with the Executive Director/CEO and will be responsible for performing a number of administrative duties in HR, donor management, and general organizational support . The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced non-profit environment.


Assists the Executive Director/CEO in multiple projects, handling aspects of HR, donor management, organizational materials, and maintaining director’s calendar and correspondence

Must divide time between multiple partners and projects, including planning, processing, and implementation.

Work with project staff to assist in tracking and data upload to relevant database systems

Coordinates signing grant MOUs and contracts

Prepare quality documentation by collecting, analyzing, and summarizing information for board reports

Work a flexible work schedule to accommodate the agency’s needs as applicable and perform other work as requested by Administrators


3-5 years of experience in similar position preferred

Must be able to work independently and demonstrate team-building, problem-solving, time management, stress management, and decision-making skills

Must possess great communication skills including effective verbal, writing and listening skills and the ability to create presentations

Excellent organizational and leadership skills including the ability to maintain effective working and community relationships

Communicate in a friendly and informative manner with people from a wide variety of cultural and ethnic backgrounds

Must have great attention to details

Must have good computer skills and be proficient in Microsoft Word, Excel, Internet and e-mail. Experience in database management, preferred