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Administrative Specialist & Executive Assistant

Applications will be reviewed immediately. Position will remain open until filled. Apply Now

Availability: ASAP. Open now until a suitable candidate is found. 

Monday-Friday; Occasional weekend and/or evening hours may be assigned as needed; full time (but part time may be available), exempt position, flexible schedule available. $36,400 -$45,000/year, depending on experience.  Applications will be reviewed on an ongoing basis and will continue until the position is filled.

Job Summary 

The Administrative Specialist will work directly with the Executive Director/CEO and will be responsible for performing a number of administrative duties in HR, donor management, and general organizational support . The ideal candidate is highly self-motivated, professional, and capable of managing their workload and prioritizing tasks in a fast-paced non-profit environment. 


  • Assists the Executive Director/CEO in multiple projects, handling aspects of HR, donor management, organizational materials, and maintaining director’s calendar and correspondence 
  • Must divide time between multiple partners and projects, including planning, processing, and implementation. ● Work with project staff to assist in tracking and data upload to relevant database systems
  • Coordinates signing grant MOUs and contracts
  • Prepare quality documentation by collecting, analyzing, and summarizing information for board reports
  • Work a flexible work schedule to accommodate the agency’s needs as applicable and perform other work as requested by Administrators 


● 3-5 years of experience in similar position preferred 

● Must be able to work independently and demonstrate team-building, problem-solving, time management, stress management, and decision-making skills 

● Must possess great communication skills including effective verbal, writing and listening skills and the ability to create presentations 

● Excellent organizational and leadership skills including the ability to maintain effective working and community relationships 

● Communicate in a friendly and informative manner with people from a wide variety of cultural and ethnic backgrounds 

● Must have great attention to details

●Must have good computer skills and be proficient in Microsoft Word, Excel, Internetande-mail. Experience in database management, preferred